In the fast-paced world of accounting, every billable minute matters. Managing multiple clients, projects, and deadlines requires precision, and that’s where time tracking software for accounting firms plays a crucial role. These tools not only record work hours accurately but also streamline invoicing, improve profitability, and enhance client transparency.
Modern accounting firms can no longer afford to rely on manual timesheets. Automated solutions simplify operations, cut administrative tasks, and provide real-time insights into team productivity — ensuring firms maintain profitability while keeping clients satisfied.
Why Time Tracking Matters in Accounting
For accountants, time is both a resource and a revenue driver. Whether billing by the hour or managing fixed-price contracts, tracking work accurately can make or break a firm’s financial health.
Key reasons time tracking is vital for accounting firms:
- Ensures fair, accurate billing for all client engagements.
- Helps identify non-billable time and improve efficiency.
- Simplifies compliance and audit reporting.
- Strengthens client trust through transparent records.
With accurate, real-time data, firms can make smarter staffing decisions, forecast project needs, and maintain consistent profitability.
Essential Features in Time Tracking Software for Accounting Firms
The right time tracking system is one that simplifies billing, boosts accuracy, and integrates seamlessly with existing accounting tools. Below are the must-have features to look for:
1. Billable and Non-Billable Hours
Tracking both billable and non-billable tasks provides a complete view of team productivity. Accountants can easily log every minute spent on client-related or administrative work — helping identify efficiency gaps and set realistic rates.
2. Task and Project-Based Tracking
Assigning tracked time to specific projects or clients ensures clarity. It helps managers understand how much time each client engagement demands and how that affects profitability over time.
3. Timesheet Approval Workflows
Built-in approval workflows reduce errors and ensure accuracy before billing. For firms that handle sensitive financial data, this feature adds another layer of control and accountability.
4. Integration with Accounting Platforms
Seamless integration with platforms like QuickBooks, Xero, or Sage Intacct eliminates duplicate entries and aligns time logs directly with financial operations — boosting efficiency across departments.
5. Custom Reports and Analytics
Accounting firms need robust reporting tools that summarize billable hours, client efficiency, and resource utilization. Time tracking software should generate these reports automatically, saving valuable time for partners and managers.
6. Mobile Accessibility
Cloud-based and mobile-friendly tools allow accountants to track hours while working remotely or during client visits. This flexibility is essential in today’s hybrid work culture.
7. Data Security and Compliance
Given the sensitivity of client financial data, compliance with GDPR and secure data storage are vital. The right time tracking system ensures encrypted data handling and audit-ready logs.
Top Time Tracking Software for Accounting Firms in 2025
After analyzing leading solutions, here are the most recommended options for accounting professionals in 2025:
1. Time Champ
Time Champ stands out for its real-time monitoring, insightful productivity reports, and automation capabilities. Designed to optimize team performance, it provides accounting firms with detailed breakdowns of work hours, idle time, and project status. With task-level tracking and reporting dashboards, Time Champ helps firms identify inefficiencies, manage workloads, and maximize billable hours.
Key Highlights:
- Real-time employee activity tracking.
- Advanced analytics for time and project management.
- Compatible with cloud integrations for accounting platforms.
- Customizable reporting and performance heatmaps.
Ideal for mid-sized to large accounting firms, Time Champ is a smart choice for those focused on improving accuracy, efficiency, and employee performance.
2. Clockify
Known for its simplicity and affordability, Clockify is ideal for smaller or growing firms. It allows easy time entries, visual reports, and invoice generation. You can log time manually or use a built-in timer.
Pros:
- Free plan for basic tracking.
- Billable vs. non-billable hours tracking.
- Visual reports by client and project.
Best For: Firms seeking a free or low-cost solution with essential time tracking needs.
3. BigTime
BigTime is a premium tool tailored for professional service firms. It integrates seamlessly with accounting software and supports advanced billing and reporting features.
Features:
- Custom workflows for invoice management.
- Audit-ready reporting for compliance.
- Integration with QuickBooks and Sage Intacct.
Best For: Mid-to-large accounting teams focusing on compliance and advanced reporting.
4. QuickBooks Time
Formerly known as TSheets, QuickBooks Time is a favorite among firms already using the QuickBooks ecosystem. It includes GPS-enabled mobile tracking, timesheet approvals, and seamless invoice generation.
Pros:
- Mobile GPS tracking for off-site teams.
- Direct integration with QuickBooks Online.
- Customizable reporting templates.
Best For: Firms that already rely on QuickBooks for finances and payroll.
5. Harvest
Harvest is widely preferred for its simplicity and powerful invoicing features. It lets teams track time effortlessly and convert hours into professional invoices.
Key Highlights:
- Automated billing capabilities.
- Built-in expense tracking.
- Integration with Xero and other tools.
Best For: Accounting firms seeking clean, simple interfaces with reliable automation.
6. BQE Core
BQE Core merges time tracking, billing, and analytics into an all-in-one platform ideal for large accounting practices. It features advanced project analysis, expense management, and AI-driven insights.
Pros:
- Deep financial analysis capabilities.
- Smart automation and dashboards.
- Ideal for scaling operations.
Best For: Large firms that require enterprise-level insights and automation.
7. TaxDome
A hybrid of CRM, project management, and time tracking, TaxDome helps firms centralize client data, automate workflows, and synchronize timesheets with billing processes.
Best For: Firms managing client relationships and complex workflows simultaneously.
Benefits of Implementing Time Tracking Software
- Increased Billable Hours: Reduced manual entry errors lead to more accurate billing.
- Enhanced Transparency: Clients can see the exact effort behind each invoice.
- Data-Driven Productivity: Advanced analytics assist in identifying top-performing employees or bottlenecks.
- Streamlined Invoicing: Integration with accounting systems ensures quick, accurate invoice generation.
- Improved Compliance: Audit-ready reports make internal and external audits smoother.
By optimising time records and invoices, accounting firms can focus on value-driven services rather than administrative overhead.
Choosing the Right Software for Your Firm
When evaluating time tracking solutions, consider:
- Firm size and team workflows.
- Integration requirements with current accounting tools.
- Scalability to support growth.
- Compliance and data security standards.
- Level of automation and reporting customization.
Trial versions and demos can help determine which software aligns best with your firm’s unique needs.
Final Thoughts
For accountants, time is a priceless asset — every minute tracked contributes directly to profitability and client satisfaction. The right time tracking software for accounting firms not only simplifies workflows but also transforms how teams collaborate, bill, and grow.
If your firm is ready to replace outdated spreadsheets with efficient automation, solutions like Time Champ can redefine your time management strategy. Choosing the right software means reclaiming time, boosting profits, and ensuring that every hour of effort gets the recognition it deserves.
Frequently Asked Questions (FAQs)
1. Why do accounting firms need time tracking software?
It ensures accurate billing, improves productivity analysis, and automates administrative tasks like invoicing and compliance reporting.
2. Can time tracking tools integrate with accounting systems?
Yes, most leading software like BigTime, Time Champ, and QuickBooks Time integrate seamlessly with platforms such as Xero and QuickBooks.
3. What is the most affordable time tracking solution for small firms?
Clockify and Harvest are ideal for firms on a tight budget, offering free or low-cost plans with essential features.
4. Is cloud-based time tracking safe for client data?
Yes. Reputed platforms like Time Champ and BigTime use secure servers, encryption, and controlled access to protect sensitive data.
5. Which software best suits large firms?
BQE Core and BigTime provide enterprise-level reporting, team management, and custom analytics suitable for large organizations.
